Invoices and other documents are analysed and data is read from the scanned image automatically. Document Capture by Continia uses previously defined document templates to put the data into the correct fields in Microsoft Dynamics NAV.
New templates are generated on the fly and you can easily change templates by highlighting text on the scanned image and linking it to the correct fields.
Tight integration to the purchase module in Microsoft Dynamics NAV makes it possible to scan invoices when you receive them, where each line can be captured and recorded in relation to existing purchase order.
After this approvers receive an e-mail when an invoice requires their attention, and the invoice can be approved either directly in Microsoft Dynamics NAV or online via a web browser.
At the same time Document Capture ensures that the purchasing department has a complete overview of the entire approval process.
Besides purchase invoices, Document Capture can handle all other types of documents, such as distribution agreements, order confirmations, contracts, certificates and letter correspondences.
Scan Documents and PDFs
It is becoming more common to receive purchase invoices and other document types into the PDF format. With Document Capture for Dynamics NAV, you can register documents for further processing directly from Microsoft Dynamics NAV by forwarding to a pre-defined email address or folder on a file server.
Uniquely, Document Capture can OCR process-locked PDF documents that ordinarily would be printed out and re-scanned.
If you're interested in Document Capture for Dynamics NAV, get in touch with us today.