Business Central feature spotlight: multiple VAT numbers for customers depending on Country and Region Code

For a while, customers have had the option for storing multiple VAT registration numbers depending on their Ship-to Address/Country/Region Code. So, if you’re doing business with any customer in multiple countries you can easily swap this information on your sales documents. 

One way of using this is when you go to a Ship-to Addresses on a Customer Card: 

If you set up an address with a different Country/Region Code you’ll get a notification to add alternate VAT registration. Clicking Add opens the page. 

But you can also just search for the Alternative Customer VAT Registration page to set these up. 

From here, set up the VAT Country Region Code, the VAT Registration No. and Gen. Business/VAT Business Posting Group. These will swap out automatically when either selecting the Country/Region Code on a sales document or using an alternate Ship-to: 

You don’t have to just set up ones with an alternate Ship-to – you can setup as many different registrations per a Customer and Country/Region Code as needed. 

Then, on a document like a Sales Order, if you change the VAT Country/Region Code to an alternative with setup, you get the following: 

In the above example you can see I’ve changed the code to US, and it’s then pulling through the alternate VAT setup from the Alternative Customer VAT Registration page. It gives a prompt for the information that can be accepted, but you can also tick Don’t show again to speed this process up. 

Then the information is replaced on the document, both at the header level and on the document’s lines if they were already populated, meaning this can automatically handle and update the VAT treatment on the document: 

The same would occur if you change the documents Ship-to to the alternative Ship-to address with that different Country/Region Code, as well. 

As of right now, this is something only available on the customer side of Business Central. If Microsoft roll out this kind of functionality to other areas of Business Central in later updates, we’ll be sure to make a blog post about these!  

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